Privacy policy

of Will Code Academy services

§1 General provisions

1. This privacy policy (hereinafter: Privacy Policy) defines the security rules of the Service and constitutes an integral part of the Regulations, the current version of which is available at https://willcodeacademy.com/en/terms-of-service.

§2 Data administrator

1. The administrator of personal data provided to him in connection with the performance of the Agreement is: Will Code Academy sp. z o.o. with its registered office in Krakow, ul. Szlak 77/222, 31-153 Kraków, entered into the Register of Entrepreneurs of the National Court Register by the District Court for Kraków-Śródmieście in Kraków, XI Economic Department of the National Court Register, under the number KRS 0001022887, having NIP: 6762637710, REGON: 524616876, share capital 10,000.00 PLN covered in full (hereinafter: Data Administrator).

2. You can contact the data administrator:

a. at the correspondence address: ul. Szlak 77/222, 31-153 Kraków,
b. at the email address: info@willcodeacademy.com.

§3 Personal data processing

1. The Service Provider processes the following personal data for each logged in User:

a. first name and last name,
b. email address.

2. In case of registering an Expert account, the Service Provider processes additional personal data:

a. profession
b. level of experience.

3. At the moment of payment, the Service Provider processes additional personal data:

a. first name and last name,
b. address,
c. city and postal code,
d. email address for invoices,
e. credit card data.

4. In case of using the job offers functionality, the Service Provider processes additional personal data of the candidate:

a. address,
b. phone number,
c. position,
d. professional experience,
e. education,
f. skills,
g. interests,
h. photo,
i. links to social media profiles,
j. other data included in the CV,
k. cover letters,
l. other data provided by the User during recruitment.

§4 Data storage

5. We do not pass on, sell or lend the collected personal data of the User to other persons or institutions than those mentioned in point 4, unless this is done with the explicit consent or at the request of the User, or at the request of the competent state authorities for the purposes of proceedings conducted by them.

6. Personal data is stored in:

a. in the case of personal data of the logged in User - in electronic form in the Service Provider's database,
b. in the case of data needed to perform recruitment services - in electronic form in the Service Provider's systems,
c. in the case of payment data - in electronic form in the external Stripe system,
d. in the case of inquiries and complaints - in electronic form in the Service Provider's e-mail system or in another tool chosen by the Service Provider,

7. In order to protect personal data, the Service Provider uses appropriate technical and organizational measures to ensure the protection of personal data against unauthorized access, destruction, loss or damage.

1. The recipients of personal data may be other Users in the system, employees and associates of the Service Provider, as well as entities providing accounting, HR, legal or IT services to the Service Provider.

2. The personal data of the User is shared with other Users only in the following cases:

a. when the recruiter sends a test to be completed by the candidate - the candidate's name is visible to the candidate,
b. when a candidate applies for a job offer - his name and other data included in the CV are visible to the owner of the job offer (recruiter and/or the organization he represents),
c. when the User shares his learning progress - his nickname is visible to other Users.
d. when the User is a member of a team - his basic data (name, surname, nickname, profession and level of experience) and his activity history are visible to selected team members.

3. The User's personal data ceases to be shared with other Users:

a. in the case of a recruitment test - the recruiter's name ceases to be shared when the recruiter deletes the account,
b. in the case of job application - the candidate's personal data and his CV cease to be available to the recruiter when the job offer is deleted or the candidate's account is deleted,
c. in the case of sharing learning progress - the User's nickname and results cease to be shared when the User deletes the account or withdraws consent to the processing of personal data,
d. in the case of team membership - the User's data ceases to be available to the team when the team is deleted.

4. In Skill Mapper, we apply the principle of full privacy protection. The User has access to all job offers and can be notified of interesting job offers, but recruiters cannot directly search for candidates.

5. After the User deletes the account, all his personal data (including his CV and all data submitted during recruitment processes) are deleted from the system and become unavailable to recruiters.

6. The Service Provider reserves the right to store and use indefinitely all test questions generated by the User, in order to optimize processes and services. Test questions do not contain any personal data for which the User's consent to their processing would be required.

7. After deleting the team, all team data except tests and articles are deleted from the system. Tests generated within the team become the property of the people who generated those tests. Points scored thanks to these tests are preserved. Similarly, articles purchased within the team become the property of the people who bought those articles. The aim of the above activities is to ensure continuity of experts' progress after the team is deleted.

8. We do not pass on, sell or lend the collected personal data of the User to other persons or institutions than those mentioned in §4, unless this is done with the explicit consent or at the request of the User, or at the request of the competent state authorities for the purposes of proceedings conducted by them.

9. We do not use any analytical, advertising, captcha and other similar solutions in the Service that could result in the disclosure of personal data or metadata of the User to external institutions such as Facebook or Google.

10. Personal data will be stored for the entire period of the performance of the subject of the Agreement and the validity of the rights and authorizations granted by it, and after the termination of the agreement for a period determined on the basis of relevant legal provisions, in particular tax and insurance, during which the competent state authorities may carry out control activities and for the period of limitation of claims.

11. The User has the right to access his personal data, receive a copy of it, correct it, delete it or limit its processing, the right to object to such processing or to transfer this data. To exercise these rights, please contact the Service Provider by sending an email to: info@willcodeacademy.com.

12. The User has the right to lodge a complaint with the President of the Office for Personal Data Protection.

13. Providing personal data is voluntary, but it is a condition for the conclusion and proper performance of this Agreement.

§6 Processing purposes

1. Personal data indicated in §3 are processed for the proper performance of the Agreement, including the following purposes:

a. performance of training-recruitment Services, including contacting in matters related to the provision of Services:

– to the extent necessary for the performance of the contract concluded with the User (art. 6 sec. 1 lit. b GDPR) in connection with the relevant provisions of the Civil Code,
– from the time of actions aimed at concluding the contract or, respectively, from the time of the contract, and after its termination or if the contract is not concluded, the processing is carried out only for the purpose of establishing, investigating or defending legal claims (secondary purpose),

b. payment processing in the external Stripe system:

– to the extent necessary for the performance of payments and issuance of the appropriate VAT invoice for Services,
– during the payment processing (primary purpose), and after their completion, the processing is carried out only for the purpose of storing information for the purpose of establishing, investigating or defending legal claims (secondary purpose),

c. handling inquiries:

– to the extent necessary to respond to questions asked by persons using the Website,
– during the handling of inquiries (primary purpose), and after their completion, the processing is carried out only for the purpose of storing information for the purpose of establishing, investigating or defending legal claims (secondary purpose),

d. handling complaints:

– to fulfill the obligations in the field of enforcement of remuneration resulting from the provisions of the Code of Civil Procedure, the Act on enforcement proceedings in administration, the Act on court bailiffs (art. 6 sec. 1 lit. c GDPR),
– during the handling of complaints and claims (primary purpose), and after their completion, the processing is carried out only for the purpose of storing information for the purpose of establishing, investigating or defending legal claims (secondary purpose),

e. sending the Newsletter or other marketing and commercial materials:

– only based on the user's consent (art. 6 sec. 1 lit. c GDPR),
– until the consent is withdrawn or until the expiration or termination of the contract by the User,

f. moderation and improvement of services:

– to fulfill the obligations resulting from the Accounting Act, the Tax Ordinance, the Corporate Income Tax Act (art. 6 sec. 1 lit. c GDPR),
– until the expiration or termination of the contract by the User,
– for 5 years from the end of the settlement year in which the event occurred,
– based on the legitimate interest of the entrepreneur (art. 6 sec. 1 lit. f GDPR) consisting in appearing in court cases, based on the provisions of the Civil Code and the Criminal Code or other relevant provisions,
– for 3 years from the end of cooperation, and in the case of pending proceedings,
– for the duration of the proceedings until its final conclusion and until the limitation of claims.

§7 Cookies

1. We care about the full privacy of our users, therefore no external third-party cookies are used in the Service, such as Facebook, Google Analytics or AdWords.

2. For the purpose of logging in and authorization, the Site uses internal (fully private) Cookies files. We recommend not to disable cookies in the browser, as it may prevent you from making a purchase and/or using the Services.

§8 Notifications

1. Upon registration, the User agrees to receive email notifications about:

a. making a payment and important changes in the Service and/or Services,
b. new functionalities in the Service,
c. generating a test,
d. applying for a job offer,
e. new job offers in the Service.

2. The User has the option to disable selected email notifications in the account settings.

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